How to Get an EIN (Tax ID) Number in Utah
If you have a business in Utah, or employ staff for any reason in the state, then you need to have a Utah employer identification number, or EIN. This 9-digit number takes the format 12-3456789 and identifies you as a taxpayer with employer status in the state of Utah.
Before applying for an EIN number Utah residents should know the process is nothing to fear. It’s a simple application with three steps: all you have to do is gather your required information, submit the application, and wait for your new EIN.
How to Apply for a Tax ID Number in Utah
The Form SS-4 is the only form you’ll need to apply for a Utah tax ID number. This form is straightforward to complete if you have all the required information at your fingertips.
Please note that if you apply for a Utah EIN number and you move your residence or business location, you must submit a Form 8822-B within 60 days to update your application. The same is true if the responsible party changes.
Prepare the Required Information
Before applying for an EIN number Utah residents should take the time to gather all the information that the application requires. You can start by getting together the following information:
● Legal name of the entity or individual applying
● Trade name of your business
● Name of executor, administrator, or trustee
● Mailing address, street address, and county
● Responsible party’s legal name
● Limited Liability Company (LLC) information, if applicable
● Type of entity
Besides that, make sure you gather the most important data about your business, including:
● The date of your business formation or acquisition
● The closing month of your calendar year
● The highest number of employees you expect to have this year
● The first date your business paid wages
Finally, consider whether you want to have a third-party designee who can answer questions about your Form SS-4 if you’re unavailable for contact. You may want a third-party designee if you plan to be traveling or otherwise unavailable immediately after applying for an EIN.
You can apply for a Utah EIN number online if you meet the basic criteria. You qualify for online application if you have:
● A principal business location in the United States
● A valid taxpayer identification number (TIN)
When applying for an EIN number Utah residents must not have applied for another EIN in the same business day. If you’ve already applied for an EIN today, you must wait until the next business day to submit another application online.
Once you begin the application, make sure you have enough time to complete it in one setting. That’s because the application times out after 15 minutes of inactivity, which will cause you to lose your progress. You cannot save the online application and return to it later.
Submit Your Application Via Mail
Applying for an EIN by mail is simple. All you have to do is print the application, fill it out using the required information you gathered earlier, and sign and date it.
Then mail it to the address listed in the “Where to File or Fax” section that comes with the application. The section lists two addresses for the Internal Revenue Service (IRS). One address is for applicants who have a legal residence within the United States or District of Columbia, and another address is for applicants who reside outside of the United States.
If you choose to apply by mail, make sure to submit your application four to five weeks before you need to use the EIN. That’s how long the processing and mail travel takes in most cases.
Frequently Asked Questions
A tax ID number or EIN is a 9-digit number that the IRS uses to identify employers, sole proprietors, and other entities and individuals that have employer status for tax reporting purposes. You need an EIN if you operate a business and pay employees in Utah.
All EINs are issued by the IRS as of 2023, including those issued for businesses and individuals in Utah.
Yes, an EIN is the same as a Utah tax ID number for individuals and businesses that have employer status. However, the phrase tax ID number may also refer to any other number used to identify you or your business to the government, such as a Social Security Number or a state tax ID number.